NON-FORMAL BID PROPOSAL - PROFESSIONAL HVAC SERVICES AND MAINTENANCE PROJECT

REQUEST FOR PROPOSALS FOR PROFESSIONAL HVAC SERVICES AND MAINTENANCE FOR CITY OF SEASIDE BUILDINGS Seaside, Oregon

Written, sealed bids will be received at City Hall, 989 Broadway, Seaside, Oregon 97138, until 2:00 o’clock PM, TUESDAY, FEBRUARY 9, 2021, at which time they will be publicly opened and read.  Proposals shall be clearly marked “PROFESSIONAL HVAC SERVICES:  CITY OF SEASIDE BUILDINGS” and also show the date and time of bid opening.

The proposals are broken out by buildings for the services of precision tune-ups and maintenance on the HVAC systems.  These proposals will consist of a bid schedule, and a list of procedures for each building provided by the City and these forms will be required as your bid documents. 

The Bid Schedule Form can be obtained from the following link: HVAC Services and Maintenance Project, or call 503.738.5511 for a copy to be sent by mail to you. 

Only tune-ups and filter changes are included in this bid, no repairs or improvements will be performed without City authorization.  The buildings that will be included in this proposal are as follows:  Chamber of Commerce-Visitors Bureau, City Hall, City Shops/Public Works, Head Start, Library, Police Department, Wastewater Treatment Plant, Fire Department, Water Treatment Plant, City Auxiliary Building, Community Center. 

All proposals must be received by 2:00 PM, Tuesday, February 9, 2021.

Mail or hand-deliver to:  Seaside City Hall, Public Works Director, 989 Broadway, Seaside, Oregon 97138

No faxed proposals will be accepted.  All proposals received after the designated time and date will be returned unopened.  Immediately thereafter, the proposals will be publicly opened and read.  A contract will be awarded or proposals rejected within thirty-days after their opening.

The City Council reserves the right to reject any or all proposals and to waive any or all informalities in the public’s best interest to do so.

Bids shall contain a statement as to whether the bidder is a resident bidder as defined by ORS 279.029. 

Appointments may be scheduled to view the buildings and their systems.  Please call (503) 738.5112, to schedule appointments with Dale McDowell.